Documentation Requirements for Customs Clearing Kenya
Correct documentation is the foundation of successful customs clearance in Kenya. Incomplete or inaccurate documents cause delays, penalties, and frustration. Here's a comprehensive overview of documentation requirements.
Core Commercial Documents
Commercial Invoice: Shows transaction value, goods description, buyer/seller details. Must match actual goods.
Packing List: Details package contents, weights, and dimensions.
Bill of Lading/Air Waybill: Transport document showing shipment details and consignment.
Customs-Specific Documents
Import Declaration Form (IDF): Required before goods arrive. Filed through KRA's iTax system.
Customs Entry: Filed in the SIMBA system for clearance processing.
Certificates and Permits
Depending on goods type:
- Certificate of Origin
- Phytosanitary Certificate (plants/food)
- Fumigation Certificate
- KEBS/Standards permits
- Special permits for regulated goods
Document Accuracy
Discrepancies between documents or between documents and actual goods trigger additional scrutiny. Ensure consistency across all documentation.
Working with Professional Agents
Experienced clearing agents guide clients on documentation requirements and verify completeness before submission, preventing common errors.